EXCEL: EXCEL Excel,is the world’s most widely used spreadsheet program, and is part of the Microsoft Office suite. Much of the appeal of Excel is due to the fact that it’s so versatile.

Number crunching: Create budgets, analyze survey results, and perform just about any type of financial analysis you can think of. Creating charts: Create a wide variety of highly customizable charts. Organizing lists: Use the row-and-column layout to store lists efficiently. Accessing other data: Import data from a wide variety of sources. Creating graphical dashboards: Summarize a large amount of business information in a concise format. Setting Up Your Excel Environment: Setting Up Your Excel Environment Introduction Before you begin creating spreadsheets in Excel, you may want to set up your Excel environment and become familiar with a few key tasks and features such as how to minimize and maximize the Ribbon, configure the Quick Access toolbar, switch page views, and access your Excel options. Exploring the Excel Environment The tabbed Ribbon menu system is how you navigate through Excel and access the various Excel commands.

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If you have used previous versions of Excel, the Ribbon system replaces the traditional menus. Above the Ribbon in the upper-left corner is the Microsoft Office Button. From here, you can access important options such as New, Save, Save As, and Print.

By default the Quick Access Toolbar is pinned next to the Microsoft Office Button, and includes commands such as Undo and Redo. Setting Up Your Excel Environment: Setting Up Your Excel Environment To Zoom In and Out: Locate the zoom bar in the bottom, right corner. Left-click the slider and drag it to the left to zoom out and to the right to zoom in. To Scroll Horizontally in a Worksheet: Locate the horizontal scroll bar in the bottom, right corner.

Left-click the bar and move it from left to right. To Change Page Views: Locate the Page View options in the bottom, right corner. The Page View options are Normal, Page Layout, and Page Break. Left-click an option to select it. The default is Normal View. Setting Up Your Excel Environment: Setting Up Your Excel Environment To Add Commands to the Quick Access Toolbar: Click the arrow to the right of the Quick Access toolbar.

Select the command you wish to add from the drop-down list. It will appear in the Quick Access toolbar. OR Select More Commands from the menu and a dialog box appears. Select the command you wish to add.

Click the Add button. The Save, Undo, and Redo commands appear by default in the Quick Access toolbar. You may wish to add other commands to make using specific Excel features more convenient for you. Setting Up Your Excel Environment: Setting Up Your Excel Environment To Minimize and Maximize the Ribbon: Click the drop-down arrow next to the Quick Access toolbar.

Select Minimize Ribbon from the list. The Ribbon disappears. To maximize the ribbon, click the arrow again and select Minimize the Ribbon to toggle the feature off.

You can also minimize and maximize the Ribbon by right-clicking anywhere in the main menu and selecting Minimize the Ribbon in the menu that appears. The new, tabbed Ribbon system replaces traditional menus in Excel 2007. It is designed to be responsive to your current task and easy to use; however, you can choose to minimize the Ribbon if you would prefer to use different menus or keyboard shortcuts. Starting a Workbook: Starting a Workbook To Edit or Delete Text: Select the cell.

Press the Backspace key on your keyboard to delete text and make a correction. Press the Delete key to delete the entire contents of a cell.

You can also make changes to and delete text from the formula bar. Just select the cell and place your insertion point in the formula bar. To Move Through a Worksheet Using the Keyboard: Press the Tab key to move to the right of the selected cell. Press the Shift key and then the Tab key to move to the left of the selected cell. Use the Page Up and Page Down keys to navigate the worksheet. Use the arrow keys. To Save the Workbook: Left-click the Microsoft Office Button.

Select Save or Save As. Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you'd like to save the file for the first time or if you'd like to save the file as a different name. Select Save if the file has already been named. Modifying Columns, Rows, & Cells: Modifying Columns, Rows, & Cells To Insert Columns: Select the column to the right of where you want the column to appear. Click the Insert command in the Cells group on the Home tab.

The column will appear. The new column always appears to the left of the selected column. For example, if you want to insert a column between September and October, select the October column and click the Insert command. Cash Textbook Of Neurology For Physiotherapists Pdf To Jpg. Make sure that you select the entire column to the right of where you want the new column to appear and not just the cell.

If you select just the cell and then click Insert, only a new cell will appear To Delete Rows and Columns: Select the row or column you’d like to delete. Click the Delete command in the Cells group on the Home tab. Formatting Text: Formatting Text To Format Text as Underlined: Select the cell or cells you want to format. Click the drop-down arrow next to the Underline command. Select the Single Underline or Double Underline option. To Change the Font Style Select the cell or cells you want to format. Left-click the drop-down arrow next to the Font Style box on the Home tab.

Select a font style from the list. As you move over the font list, the Live Preview feature previews the font for you in the spreadsheet. Formatting Text: Formatting Text To Format Numbers and Dates: Select the cell or cells you want to format. Left-click the drop-down arrow next to the Number Format box. Select one of the options for formatting numbers. By default, the numbers appear in the General category, which means there is no special formatting.

In the Number group, you have some other options. For example, you can change the U.S. Dollar sign to another currency format, numbers to percents, add commas, and change the decimal location. Working with Cells: Working with Cells To Use the Fill Handle to Fill Cells: Position your cursor over the fill handle until the large white cross becomes a thin, black cross. Left-click your mouse and drag it until all the cells you want to fill are highlighted. Release the mouse button and all the selected cells are filled with the information from the original cell.

The fill handle doesn't always copy information from one cell directly into another cell. Depending on the data entered in the cell, it may fill the data in other ways. For example, if I have the formula =A1+B1 in cell C1, and I use the fill handle to fill the formula into cell C2, the formula doesn't appear the same in C2 as it does in C1. Instead of =A1+B1, you will see =A2+B2.

You can use the fill handle to fill cells horizontally or vertically. Slide 39: Creating Complex Formulas Complex Formulas Defined Simple formulas have one mathematical operation.

Complex formulas involve more than one mathematical operation. Simple Formula: =2+2 Complex Formula: =2+2*8 To calculate complex formulas correctly, you must perform certain operations before others. This is defined in the order of operations. The Order of Operations The order of mathematical operations is very important. If you enter a formula that contains several operations, Excel knows to work those operations in a specific order.

The order of operations is: Operations enclosed in parenthesis Exponential calculations (to the power of) Multiplication and division, whichever comes first Addition and subtraction, whichever comes first A mnemonic that can help you remember this is P lease E xcuse M y D ear A unt S ally (P.E.M.D.A.S). Slide 41: Creating Complex Formulas Before moving on, let's explore some more formulas to make sure you understand the order of operations by which Excel calculates the answer 4*2/4 Multiply 4*2 before performing the division operation because the multiplication sign comes before the division sign. The answer is 2.

4/2*4 Divide 4 by 2 before performing the multiplication operation because the division sign comes before the multiplication sign. The answer is 8. 4/(2*4) Perform the operation in parentheses (2*4) first and divide 4 by this result. The answer is 0.5. 4-2*4 Multiply 2*4 before performing the subtraction operation because the multiplication sign is of a higher order than the subtraction sign. The answer is -4. Slide 42: Creating Complex Formulas Excel automatically follows a standard order of operations in a complex formula.

If you want a certain portion of the formula to be calculated first, put it in parentheses. Example of How to Write a Complex Formula: Click the cell where you want the formula result to appear. In this example, H6. Type the equal sign (=) to let Excel know a formula is being defined.

Type an open parenthesis, or ( Click on the first cell to be included in the formula (G6, for example). Type the addition sign (+) to let Excel know that an add operation is to be performed.

Click on the second cell in the formula (G7, for example) Type a close parentheses ). Slide 43: Creating Complex Formulas Type the next mathematical operator, or the division symbol (/) to let Excel know that a division operation is to be performed. Type an open parenthesis, or ( Click on the third cell to be included in the formula (D6, for example). Type the addition sign (+) to let Excel know that an add operation is to be performed. Click on the fourth cell to be included in formula. (D7, for example).

Type a close parentheses ). Very Important: Press Enter or click the Enter button on the Formula bar. This step ends the formula. To show fewer decimal places, you can just click the Decrease Decimal place command on the Home tab. Slide 44: Creating Complex Formulas What is an Absolute Reference?

In earlier lessons we saw how cell references in formulas automatically adjust to new locations when the formula is pasted into different cells. This is called a relative reference Sometimes, when you copy and paste a formula, you don't want one or more cell references to change. Absolute reference solves this problem. Absolute cell references in a formula always refer to the same cell or cell range in a formula.

If a formula is copied to a different location, the absolute reference remains the same. Slide 45: Creating Complex Formulas An absolute reference is designated in the formula by the addition of a dollar sign ($). It can precede the column reference or the row reference, or both. Examples of absolute referencing include: To Create an Absolute Reference: Select the cell where you wish to write the formula (in this example, H2) Type the equal sign (=) to let Excel know a formula is being defined. Click on the first cell to be included in the formula (F2, for example). Enter a mathematical operator (use the multiplication symbol for this example). Click on the second cell in the formula (C2, for example).

Add a $ sign before the C and a $ sign before the 2 to create an absolute reference. Slide 46: Creating Complex Formulas To Create an Absolute Reference: Select the cell where you wish to write the formula (in this example, H2) Type the equal sign (=) to let Excel know a formula is being defined. Click on the first cell to be included in the formula (F2, for example).

Enter a mathematical operator (use the multiplication symbol for this example). Click on the second cell in the formula (C2, for example).

Add a $ sign before the C and a $ sign before the 2 to create an absolute reference. Slide 48: Working with Basic Functions Basic Functions The Parts of a Function: Each function has a specific order, called syntax, which must be strictly followed for the function to work correctly. Syntax Order: All functions begin with the = sign. After the = sign define the function name (e.g., Sum). Then there will be an argument.

An argument is the cell range or cell references that are enclosed by parentheses. If there is more than one argument, separate each by a comma. An example of a function with one argument that adds a range of cells, A3 through A9: An example of a function with more than one argument that calculates the sum of two cell ranges: Excel literally has hundreds of different functions to assist with your calculations. Building formulas can be difficult and time-consuming.

Excel's functions can save you a lot of time and headaches. Slide 49: Working with Basic Functions Excel's Different Functions There are many different functions in Excel 2007. Some of the more common functions include: Statistical Functions: SUM - summation adds a range of cells together. AVERAGE - average calculates the average of a range of cells. COUNT - counts the number of chosen data in a range of cells. MAX - identifies the largest number in a range of cells.

MIN - identifies the smallest number in a range of cells. Financial Functions: Interest Rates Loan Payments Depreciation Amounts.

Slide 51: Working with Basic Functions To Calculate the Sum of a Range of Data Using AutoSum: Select the Formulas tab. Locate the Function Library group. From here, you can access all the available functions. Select the cell where you want the function to appear. In this example, select G42. Select the drop-down arrow next to the AutoSum command. A formula will appear in the selected cell, G42.

This formula, =SUM(G2:G41), is called a function. AutoSum command automatically selects the range of cells from G2 to G41, based on where you inserted the function. You can alter the cell range, if necessary. Press the Enter key or Enter button on the formula bar. The total will appear.

Slide 55: Working with Basic Functions In the spreadsheet, select the second range of cells. In this example, G40 through G41. The argument appears in the Number 2 field. Notice that both arguments appear in the function in cell G44 and the formula bar when G44 is selected.

Click OK in the dialog box and the sum of the two ranges is calculated. To Calculate the Average of a Range of Data: Select the cell where you want the function to appear. Click the drop-down arrow next to the AutoSum command. Select Average. Click on the first cell (in this example, C8) to be included in the formula. Left-click and drag the mouse to define a cell range (C8 through cell C20, in this example). Click the Enter icon to calculate the average.

Slide 56: Working with Basic Functions Accessing Excel 2007 Functions To Access Other Functions in Excel: Using the point-click-drag method, select a cell range to be included in the formula. On the Formulas tab, click on the drop-down part of the AutoSum button.

If you don't see the function you want to use (Sum, Average, Count, Max, Min), display additional functions by selecting More Functions. The Insert Function dialog box opens. There are three ways to locate a function in the Insert Function dialog box: You can type a question in the Search for a function box and click GO, or You can scroll through the alphabetical list of functions in the Select a function field, or You can select a function category in the Select a category drop-down list and review the corresponding function names in the Select a function field. Select the function you want to use and then click the OK button. Slide 57: Vlookup Function The VLOOKUP function The VLOOKUP function looks up the value in the first column of the lookup table and returns the corresponding value in a specified table column. The lookup table is arranged vertically (which explains the V in the function’s name). The syntax for the VLOOKUP function is VLOOKUP(lookup_value,table_array,col_index_num,range_lookup) The VLOOKUP function’s arguments are as follows: lookup_value: The value to be looked up in the first column of the lookup table.

Table_array: The range that contains the lookup table. Col_index_num: The column number within the table from which the matching value is returned. Range_lookup: Optional.

If TRUE or omitted, an approximate match is returned. (If an exact match is not found, the next largest value that is less than lookup_value is returned.) If FALSE, VLOOKUP will search for an exact. Slide 58: Vlookup Function Looking up an exact value VLOOKUP don’t necessarily require an exact match between the value to be looked up and the values in the lookup table. An example is looking up a tax rate in a tax table. In some cases, you may require a perfect match. For example, when looking up an employee number, you would require a perfect match for the number. To look up an exact value only, use the VLOOKUP function with the optional fourth argument set to FALSE.

=VLOOKUP(B1,EmpList,2,FALSE) Because the last argument for the VLOOKUP function is FALSE, the function returns a value only if an exact match is found. If the value is not found, the formula returns #N/A.

Slide 59: Vlookup Function Building the function step by step: 1. Type the following code: =vlookup( 2. Type the address of the cell containing the value that you wish to look for in the table. Type the range of the table to look inside, (or better: Name the table before starting with the function, and type now its name). Remember: don’t include the table’s heading row. Type the column number from which you want to retrieve the result. Type the word FALSE which means: “Please find me exactly the value of the cell mentioned in step 2.

(Don’t round it down to the closest match)”. Type the word TRUE which means “Please find me an approx. Close the bracket and hit the [Enter] key. Slide 60: Sorting, Grouping, and Filtering Introduction A Microsoft Excel spreadsheet can contain a great deal of information.

With more rows and columns than previous versions, Excel 2007 gives you the ability to analyze and work with an enormous amount of data. To most effectively use this data, you may need to manipulate this data in different ways. In this lesson, you will learn how to sort, group, and filter data in various ways that will enable you to most effectively and efficiently use spreadsheets to locate and analyze information. Slide 61: Sorting, Grouping A Microsoft Excel spreadsheet can contain a great deal of information. Sometimes you may find that you need to reorder or sort that information, create groups, or filter information to be able to use it most effectively.

Sorting Sorting lists is a common spreadsheet task that allows you to easily reorder your data. The most common type of sorting is alphabetical ordering, which you can do in ascending or descending order. To Sort in Alphabetical Order: Select a cell in the column you want to sort (In this example, we choose a cell in column A). Click the Sort & Filter command in the Editing group on the Home tab. Select Sort A to Z.

Now the information in the Category column is organized in alphabetical order. You can Sort in reverse alphabetical order by choosing Sort Z to A in the list. Slide 62: Sorting, Grouping To Sort from Smallest to Largest: Select a cell in the column you want to sort (a column with numbers).

Click the Sort & Filter command in the Editing group on the Home tab. Select From Smallest to Largest. Now the information is organized from the smallest to largest amount.

You can sort in reverse numerical order by choosing From Largest to Smallest in the list. To Sort Multiple Levels: Click the Sort & Filter command in the Editing group on the Home tab. Select Custom Sort from the list to open the dialog box. OR Select the Data tab. Locate the Sort and Filter group.

Click the Sort command to open the Custom Sort dialog box. From here, you can sort by one item, or multiple items. Slide 65: Sorting and Grouping Grouping Cells Using the Subtotal Command Grouping is a really useful Excel feature that gives you control over how the information is displayed. You must sort before you can group. In this section we will learn how to create groups using the Subtotal command. To Create Groups with Subtotals: Select any cell with information in it. Click the Subtotal command.

The information in your spreadsheet is automatically selected and the Subtotal dialog box appears. Decide how you want things grouped. In this example, we will organize by Category. Select a function.

In this example, we will leave the SUM function selected. Select the column you want the Subtotal to appear. In this example, Total Cost is selected by default. The selected cells are organized into groups with subtotals. Slide 70: Filtering Cells To Clear One Filter: Select one of the drop-down arrows next to a filtered column.

Choose Clear Filter From. To remove all filters, click the Filter command. Filtering may look a little like grouping, but the difference is that now I can filter on another field, if I want to. For example, let’s say I want to see only the Vanilla-related flavors. I can click the drop-down arrow next to Item, and select Text Filters. From the menu, I’ll choose Contains because I want to find any entry that has the word vanilla in it. A dialog box appears.

We’ll type Vanilla, and then click OK. Now we can see that the data has been filtered again and that only the Vanilla-related flavors appear.

Slide 71: Conditional Formatting Introduction Imagine you have a spreadsheet with thousands of rows of data. It would be extremely difficult to see patterns and trends just from examining the raw data. Excel gives us several tools that will make this task easier. One of these tools is called conditional formatting. With conditional formatting, you can apply formatting to one or more cells based on the value of the cell. You can highlight interesting or unusual cell values, and visualize the data using formatting such as data bars.

In this lesson, you will learn how to apply, modify, and delete conditional formatting rules. Slide 72: Conditional Formatting The Conditional Formatting Options You have many conditional formatting rules, or options, that you can apply to cells in your spreadsheet. Each rule will affect selected cells differently. Before you choose a formatting rule, you need to identify what questions you are trying to answer. For example, in a sales spreadsheet, you might want to identify the salespeople with lower than average sales.

To do this, you need to choose a conditional formatting rule that will show you this answer. Not all of the options will provide you with this information. Some of the Conditional Formatting Options Include: Highlight Cell Rules: This rule highlights specific cells based on your option choice. For example, you can choose for Excel to highlight cells that are greater than, less than, or equal to a number, and between two numbers. Also, you can choose for Excel to highlight cells that contain specific text, including a specific date. If you choose this option, a dialog box will appear, and you will have to specify the cells to highlight, and the color you would like to highlight the cells. Slide 79: Data Forms in Excel If your spreadsheet is too big to manage, and you constantly have to scroll back and forward just to enter data, then a Data Form could make your life easier.

To see what a Data Form is, we'll construct a simple spreadsheet. But a data form is just a way to quickly enter data into a cell. It is used when the spreadsheet is too big for the screen. To get a clearer idea of what a data form is, try this.

Enter January in Cell A1 of a new spreadsheet AutoFill the rest of the months to December Now, highlight the columns A1 to L1 (click on the letter A and drag to letter L) On the Home tab in Excel, locate the Cells panel On the Cells panel, click the Format item From the Format menu, click Width Enter a value of say 20 for the Column Width, and click OK Some of your months should disappear from the spreadsheet The problem is, if you have to enter data under each month, you'd have to scroll across to complete the row. And then scroll back again to start a new row. Instead of doing this, we'll create a data form. You then enter data in the form to complete a row on your spreadsheet. No more scrolling back and forth! Slide 83: Data Forms in Excel From the Commands Not in the Ribbon list, select Form. Now click the Add button in the Middle.

The list box on the right will then look something like this one: Explore the other items you can add to the Quick Access Toolbar. You might find your favourite in there somewhere! When you click OK on the Excel Options dialogue box, you'll be returned to Excel.

Look at the Quick Access toolbar, and you should see your new item: Back to the spreadsheet. Type any number you like in cell A2, under January. Then type a number in cell B2 for February. Now highlight the columns A to L again. This is so that Excel will know which is a column heading and which is the data.

Click the Form item you have just added to the Quick Access toolbar: You should then see this.

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